غيّر الى العربية

Your Message could not be sent.

Your message has been sent

Executive Secretary in Dubai - United Arab Emirates

Experience: 5 - 10 yrs. | Opening: 1
Education:PG - MBA/PG Diploma in Business Mgmt, Master of Commerce(Commerce)
Nationality: Any Arabic National
Industry Type: Banking / Financial Services / Broking
Salary:$4,001 - $6,000
Other Benefits:As per UAE Labour Law
Gender: Female
Functional Area:Secretary / Front Office / Personal Assistant (PA) May 18, 2017


Job Description

Job Title: Executive Secretary


To manage the executive office and MD&CEO’s agenda to ensure that all executive office activities are carried out in a professional, timely and confidential manner




Key Accountabilities / Responsibilities

 Ensure the effective flow of work between the executive office and all the related departments and parties.
 Act as the point of contact between the executives and internal/external clients
 Manage Company's Board related activities of the MD&CEO, including scheduling, meeting, documenting and reporting
 Conserves MD&CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
 Manage the arrangement and appointments agenda of the MD&CEO in all meetings, interviews, visits, occasions and normal or ad-hoc activities.
 Assist the MD&CEO with managing his travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.).
 Manage the in and out communications system such as; telephone calls, messages and, transactions etc.
 Draw-out transactions and correspondences to MD&CEO and ensure that it’s in line with company policies & procedures.
 Monitor the automated archiving system for all administrative work flow and correspondences.
 Maintain and manage relations and communications with internal and external entities on behalf of the MD&CEO.
 Coordinate between departments to follow up on action items for all MD&CEO direct reports.
 Manage customer complaints to the executive office and escalate to the relevant departments as deemed appropriate.




 Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
 Maintain a high level of customer service in dealing with both internal and external customers in line with corporate quality service standards
 Accountable for maintenance of the executive office budget and expenses
 Maintains customer confidence and protects operations by keeping information confidential
 Monitor & manage the entire executive office team
 Provide support with other duties as required by the MD&CEO.

Qualifications & Experience

 Bachelor’s degree in business management or commerce
 Minimum of 7 years’ experience with 4 years working as managerial support
 Proficiency in English and Arabic (must)

Key Skills & Competencies
 Customer focus
 Travel Logistics
 Planning and organizing
 Strong Communication
 Team management
 Process orientation / results driven
 Proficiency in the use of computer applications


Keyword: Executive Secretary, Secretarial, Personnel Management, Personnel Officer, Personal Assistant, Administration, Office Administration
Apply Now
    show more jobs
    "